JOB OBJECTIVE
The Officer - Accounts Payable is responsible for verifying all invoices altogether with other supporting documents before processing to payments (cheques/bank transfers/cash).
RESPONSIBILITIES AND DUTIES
- Prepare cheques/bank transfers for payment.
- Ensure all invoices altogether with other supporting documents (Credit note/ Debit note/ Purchase Order/ CAPEX Validation form…etc) are processed correctly on system and all required authorizations obtained before issuing the payment.
- Ascertain the beneficiary details (name, bank account number, amount…etc) are correctly inserted while issuing the payment.
- Allocation on the system is promptly done for all payments.
- In case of need, to perform reconciliation of the Statement of Account and Payable ledger. Report any anomalies in a timely manner.
- Assist in preparing Statement of Goods and services..
- Ensure payments are done on a timely manner based on pro-forma invoices.
- Ensure proper follow-up of the status of payment relating to registration.
- Ensure all processed payments (cheques, bank transfers and cash if any) are properly archived physically altogether with all related invoices and supporting documents.
- Ascertain all remittance of cheques/cash are properly recorded in the dispatch documents and unremitted cheques/cash are safely kept.
QUALIFICATIONS & EXPERIENCE
- Ability to work as a team.
- Ability to work under pressure, meet deadlines and target driven.
- Pay attention to details.
- Good communication skills.
- Be honest and act with integrity.
- School Certificate/ Higher School Certificate or alternately acceptable.
- 2-3 years of relevant work experience.
- Hands-on experience in Excel and Accounting system.
